Peak One · Knowledge
Capacity is what is left. Not the hours in the contract.
Capacity is the time a team really has for project work. Utilisation is the share of it already planned. This guide explains both. In the demo you set hours per person against capacity.
The lesson
Gross and net
Gross capacity is the contracted hours. For net, subtract holidays, sickness, public holidays, internal meetings and admin.
Calculate utilisation
Utilisation = planned hours ÷ available (net) hours. Above one means overload, well below means free time.
Plannable does not mean full
A week with no slack tips over at the first emergency. Plan buffer on purpose instead of handing out every hour.
Spot bottlenecks
Often it is not the team that is overloaded but one person with a specific skill. Plan by skills, not only by heads.
Rebalance
Move, reassign, cut scope or bring in help. And adjust dates instead of planning overtime.
Try it
Load this week
Sample data · nothing is savedOverbooked: Jana, Tom. Peak Plan shows the same calculation for your team.
Interactive demo with invented sample data. No account, nothing is saved or sent.
An example
December at Studio Kiel
Example: Four people with 40 weekly hours each, but public holidays, leave and fixed meetings. Net, each has 22 to 30 hours. Ben is overloaded with 34 planned hours. In the demo Anna spreads part of his work across two colleagues.
Honest limits
Available in Peak One
Peak Plan shows load per person and project and keeps the organisation's absences in one place. This is available today.
No target values from us
Which utilisation is healthy for your team depends on your work. We give no general benchmark.
The demo shows sample data
The hours in the demo are invented and not saved.
Frequently asked questions
What is the difference between capacity and utilisation?
Capacity is the available time. Utilisation is the share of that time already planned.
Should I plan in hours or days?
In hours per week for the coming weeks, coarser after that. As long as it is consistent.
How do I handle part-time?
Use the actual weekly hours and actual working days. Peak Plan knows weekly capacity and working days per person.
What if someone is overloaded all the time?
Then it is not a planning issue for one week but a question of scope, task split or staffing. Raise it openly.
Honest numbers, calmer weeks.
If you plan net capacity and leave buffer, you keep dates without burning out the team.
Try capacity