Welche Dokumente sollte ich immer griffbereit haben?

Ausweis und Reisepass, Geburtsurkunde, Mietvertrag oder Grundbuchauszug, Versicherungspolicen, Zeugnisse, die letzten Steuerbescheide und gegebenenfalls Vollmachten. Was sonst dazugehört, hängt von deiner Lage ab.

Muss ich Papierdokumente aufheben, wenn ich sie gescannt habe?

Nicht immer, aber oft. Urkunden und manche Verträge brauchst du im Original. Wie lange du was aufheben musst, klärst du im Zweifel bei der Steuerberatung oder einer Verbraucherzentrale.

Kann ich in Peak One auch PDFs ablegen?

Ja. Es gibt eine Ablage für Dateien, die zeigt, wo welche Datei liegt und worum es darin geht. Welche Formate sie annimmt, siehst du in der App.

Problem · Documents can't be found

The contract is somewhere. Just not where you're looking.

Important documents are in drawers, emails, downloads, and phone photos. As long as nobody asks, you don't notice. A short checklist sets what goes where.

Go through the checklist now Understand the causes

Organization checklist

Nine points. After that, you know where everything is.

Check off what you already have. What stays open is your list for the next quiet weekend.

Write down which documents you really need to be able to find againID, lease, insurance, certificates, tax assessments. Everything else is secondary.
Set a single place for paperOne folder or one box, not three drawers.
Set a single digital placeEmails, downloads and phone photos are not a filing system.
A few areas instead of many subfoldersFor example housing, health, work, money, car. If you can't find something in one step, you won't find it.
Name files so you recognize them without opening themYear, type, sender: "2026 Lease Garden Street" instead of "Scan_0041".
Scan or photograph important papers onceThen you have them on the go, too. Originals you need stay in the folder.
Clarify how long you have to keep whatThat varies depending on the document. When in doubt, ask your tax advisor or a consumer advice center.
Enter a fixed appointment for filingFiling once a month is easier than searching once a year.
Tell someone you trust where everything isIn an emergency, someone should know where ID, insurance, and powers of attorney are.

Your status

0 / 9

1Write down which documents you really need to find again
2Pick a single place for paper
3Pick a single digital place

Assumptions and limits

The checklist does not replace legal or tax advice on retention periods.
Digital copies don't replace every original. Certificates and some contracts you need on paper.
None of it is saved. Copy the result before you close the page.

Your entries stay in this browser. Nothing is saved or sent.

How you'll notice

Always in demand at the wrong moment.

The landlord asks about a detail in the lease, and you search for half an hour.
The application is missing a reference that is somewhere on your old phone as a photo.
With your tax return, you start every year by searching for the same receipts.

Understand the causes

Four reasons why documents disappear.

01
No fixed place
How you'll notice
Papers lie in the kitchen, in the hallway, and in the desk.
Why it happens
If there's no place for it, every document ends up wherever you last had it in your hands.
What helps
Set one folder or box for paper and one folder for files.
Limit
Two places are fine, as long as each one is clear. More quickly become too many.
02
Digital copies are scattered
How you'll notice
The invoice is in an email, the contract in the downloads folder, the certificate as a photo.
Why it happens
Every document arrives by a different route and stays where it landed.
What helps
Move everything important from emails and downloads to the one digital place.
Limit
Using the inbox as an archive only works as long as you know the exact search term.
03
File names without meaning
How you'll notice
The folder holds "Scan_0041.pdf" and "Document(3).pdf".
Why it happens
There's no time for a name when saving, and later you don't know what's in it.
What helps
Put the year, type, and sender in the file names.
Limit
Good names only help if you assign them the moment you save.
04
Filing only happens in an emergency
How you'll notice
Order only happens once a year, when taxes are due.
Why it happens
Filing has no deadline, so it piles up.
What helps
Schedule a fixed monthly appointment just for filing.
Limit
When hardly any mail comes in, one appointment per quarter is enough.

Ways to solve it

Order mainly needs one place.

Ways to fix lost documents, compared
Way	Enough if	Limit
Binder with a few tabs	Most of your documents arrive on paper.	On the road you have nothing with you, so digital mail stays out.
Cloud folder with a clear structure	You scan consistently and name files carefully.	No place for notes and lists that belong to a document.
Peak One	You want to keep documents next to notes and lists and see what a file is about.	This page doesn't list which file formats are supported or how much storage there is. Originals stay in the folder.

Peak One in action

From the pile to the filing.

TriggerWhere is the lease?
01 · NotepadSignalIf you realize a document is missing, you note it in the notepad right away.
02 · File storageUnderstandingFile Storage shows where which file is and what it is about.
03 · LibraryDecisionIn the document library you see which documents you have, and decide what is still missing.
04 · Focus sessionActionWith the focus timer, you work on just the pile for one session and record where you stand at the end.

Result: When someone asks for a document, you look in one place.

The apps for it

So that documents stay findable.

Three steps

Sorted on the weekend. Without a new shelf.

01 / 03
The important list
Write down the ten documents you would need right away in an emergency.
02 / 03
Set two places
One folder for paper, one folder for files. Everything important goes there.
03 / 03
One appointment per month
Schedule a fixed time for filing so the pile never builds up in the first place.

Frequently asked questions

Briefly answered.

Which documents should I always have on hand?

ID and passport, birth certificate, lease or land registry extract, insurance policies, certificates, the latest tax assessments, and power of attorney if applicable. What else belongs depends on your situation.

Do I have to keep paper documents once I've scanned them?

Not always, but often. Certificates and some contracts you need in the original. How long you have to keep what, ask your tax advisor or a consumer advice center if in doubt.

Can I store PDFs in Peak One too?

Yes. There's a place to store files that shows where each file is and what it's about. You can see which formats it accepts in the app.

Keep exploring

✦ A Peak principle

Clarity first. Everything else follows.

One thing at a time

One step is enough. The rest follows.

Important documents are gone exactly when someone asks for them. Sign in with Google and organize tasks, days, and goals in one place.

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The contract is somewhere. Just not where you're looking.

Nine points. After that, you know where everything is.

Always in demand at the wrong moment.

Four reasons why documents disappear.

No fixed place

Digital copies are scattered

File names without meaning

Filing only happens in an emergency

Order mainly needs one place.

From the pile to the filing.

So that documents stay findable.

Sorted on the weekend. Without a new shelf.

The important list

Set two places

One appointment per month

Briefly answered.

What's included.

One step is enough. The rest follows.