Open invoices
Issued but not paid. Some within the payment term, some beyond it, and nobody has followed up.
Cash Control · Peak Atlas
Keep track of which money comes in next.
Operational transparency over open invoices, payment terms, confirmed orders, and renewals due, in one overview with owner and next action.
Analyze my shop
No legal, tax, or investment advice. A working routine for your team.
What it's about
Between a confirmed order and money in the account lie many small steps.
Cash Control adds to your financial planning a concrete overview of open steps between order and payment. The operational question is: which money is on its way, where is it stuck, and who takes care of it?
Payment terms
Agreed deadlines that nobody actively follows up. An unresolved query or a missing document can delay payment.
Confirmed orders
Confirmed in writing, but not yet started or not yet invoiced, for example because the PO number, start approval, or acceptance is still missing.
Renewals due
Contracts and subscriptions that are expiring. Without active renewal, recurring revenue turns into quiet loss.
A shared overview shows which amounts are confirmed, which are already due and which are still uncertain.
Three main states
From confirmed order to payment received.
Order, invoice and bank receipt answer different questions. We also make visible which approval, service or response is still missing.
| Main state | Meaning | Typical next step |
|---|---|---|
| Order confirmed | The customer has confirmed the order; the service is not yet fully invoiced | Obtain the missing PO number, start approval, or acceptance; set the invoice trigger |
| Invoice issued | The invoice is with the customer, the payment term is running | Track the deadline, answer queries, submit missing supporting documents |
| Payment received | The amount is in the account | Report receipt back to sales and delivery, close the item |
We track an open internal purchase order, PO number, start approval, or acceptance as an additional processing status within the main state, depending on how the process works at your customer.
Weekly overview
An overview that answers the same four questions every week.
How much, by when, who, and what is the next step? The weekly routine needs nothing more.
| Items | State | Due date | Owner | Next action |
|---|---|---|---|---|
| Project A · Final invoice | Invoice issued | overdue | Finance | Friendly reminder asking for the reason |
| Customer B · Phase 2 project | Order confirmed · start approval pending | Start pending | Sales | Obtain start date and PO number |
| Customer C · Annual contract | Order confirmed · renewal due | in four weeks | Sales | Schedule renewal conversation |
| Project D · Milestone 1 | Order confirmed · acceptance pending | Milestone reached | Delivery | Confirm acceptance, trigger invoice |
Sorted by due date and uncertainty: What comes first, and where do we know the least?
Approach
From the first inventory to the weekly routine.
- 01
Capture the current state
Bring all open items from sales, delivery and accounting together – once, completely.
- 02
Separate the states
Assign each item to one of the three main states and note the open processing status, such as a missing PO number, start approval, or acceptance.
- 03
Prioritize
Sort by due date and uncertainty: What is overdue, what is unclear, what is big?
- 04
Align finance and sales
One shared status instead of two lists. Who talks to the customer, who to accounting?
- 05
Establish the weekly routine
Short fixed meeting: What moved, what is newly due, who does what by when?
Scope
What Cash Control is not.
We create operational transparency and a working routine. We don't replace specialist advice, and we don't offer it:
- No legal advice, for example on dunning procedures, late-payment interest, or contract interpretation
- No tax advice and no bookkeeping
- No debt collection – we don't take over receivables and don't act toward your customers
- No investment or financing advice
Deliverables
What you get.
Assessment
Complete list of all open items, assigned to the three main states, each with its open processing status.
Weekly overview
A structure with amount, status, due date, owner and next action – in the tool your team already uses.
Prioritization rule
In writing: What is sorted by, when to escalate, who decides.
Reconciliation routine
Fixed time slot and agenda for finance and sales.
Handover
Your team carries on the routine itself. We accompany it until it sticks.
If you want to start right away: The Cash Flow Cockpit is a freely available template for the weekly overview, with a sample structure and CSV download.
Open Cash Flow CockpitFrequently asked questions
Clearly answered.
How do you work with our accounting?
Accounting remains the source for invoices and incoming payments. We don’t build a second accounting system but an operational overview that combines its data with the status from sales and delivery. How the reconciliation works technically – export, interface or manual – we clarify with those involved.
How do you handle confidential data?
Before the start, we clarify the required data, access, processing location, and agreed deletion and retention rules. We limit access to the agreed purpose and align the approach with your data protection officers.
Is it only about outstanding receivables?
No. Open invoices are only one of three main states. Just as important are confirmed orders still waiting for start approval, acceptance, or invoicing, and contracts coming up for renewal. Cash Control looks at the whole path from confirmed order to bank account.
Who maintains the overview once you're gone?
A named person on your side – usually from finance or sales support. We build the routine so that it takes little time and runs without us. That is part of the handover.
